Most recruiters and HR managers rely on email as the top channel for reaching out to, and interacting with, potential hires. Recruiting emails are your first, and sometimes only, means of contact with potential candidates, so it’s important to get them right.

Do you struggle to hire the right talent for your startup? Recruiting emails can be your secret weapon. 

Here are three amazing recruiting email templates (for three different situations). Feel free to use these:

Email 1: Reaching Out to Candidate Email Template

Hi [Candidate Name],

I am [your name] and I work as a [your job title] at [company name]. I saw your profile on [e.g. LinkedIn or GitHub] and I was really impressed by your experience in [specific field that caught your eye].

Here at [company name], we are always looking to collaborate with talented people. We are currently looking for a [job title]. You can find the job description here [add a link to the job description].

I’d like to talk to you so I can get to know you better and introduce our company to you.

Are you available on [Include date and time]? If so, I’d be happy to set up a call. I’m also happy to coordinate via email or LinkedIn, if you prefer.

Looking forward,

Talk Soon,

[Your name]

Email 2: Interview Assignment Email

Hi [Candidate Name],

Please find the attached assignment as part of our interview process. I’m also attaching some instructions to help you complete the assignment.

This assignment is designed to gauge your skills and give us an idea of how you approach tasks relevant to the [Job title] role. 

It would be great if you could send this over to us by [Date and Time].

Please do not hesitate to get in touch if you have any questions.

Best of luck with the assignment,

[Your name]

Email 3: Job Offer Email Template

Hi [ Candidate Name],

We have all really enjoyed speaking with you and getting to know you over the course of the last few weeks. The team and I have been impressed with your background and approach and would love to formally offer you a position as a [job title] at [company name].

We can offer you a [$X] annual base salary [bonus and equity information, if equitable]. 

We offer [benefits details] and [number of days] of vacation per year. We can discuss start dates based on what is possible on your end, but we’d be excited to have you start on [XYZ date].

Please let me know if you have any questions or would like to discuss the offer in more detail. We would be thrilled to welcome you to the team!

[Your name]